Protect contract margins
See chemical and paper unit-cost moves early enough to adjust bids or push back with the vendor.
IndustriesCleaning & janitorial
CostBeacon for cleaning teams
Track chemical and consumable vendor costs across accounts
Concentrate, paper, and equipment supply invoices vary by client site and dilution ratios.
30-day free trial · No credit card required
Common suppliersChemical suppliers · Paper goods · Equipment parts and service
The problem
Chemical and consumable increases hide across account invoices
Janitorial buyers see the same concentrates, paper, and parts across many sites. Dilution math and pack sizes make invoice totals a poor signal—unit costs can rise while the PDF total still looks familiar.
Try a sample
Watch the unit-cost spike on a sample invoice
Upload chemical and consumable invoices and CostBeacon builds unit-cost history—so concentrate, paper, and parts movers show up before you renew a contract or absorb the hit.
Interactive sample
Invoice spike chart
Advance three account invoices. Concentrate moves show as a rising trail.
Floor concentrate 5gal$64.50 → $69.00 · +7.0%
On this invoice: +$4.50 per pail · Check per-gallon cost before renewing site contracts.
What changes for your team
Invoice evidence your team can act on
Normalize confusing pack sizes
Compare recurring lines over time instead of re-keying every delivery ticket.
How it works
From supplier PDF to a buying decision
Upload supplier PDFs or photos, extract every line, then review alerts before the next site order or bid.
- Upload invoicesDrop PDFs, email attachments, or scans from your usual suppliers.
- Extract line itemsCostBeacon reads unit costs, quantities, vendors, and product names.
- Review what movedOpen alerts with the source invoice attached—then reprice, renegotiate, or accept on purpose.
Signals to watch
What good review looks like
Operators usually check a short alert queue after each buying cycle—not a full re-type of every invoice.
| Signal | Typical range | What to do |
|---|---|---|
| Chemical concentrate | +5–12% | Check per-gallon cost |
| Paper / consumables | +2–6% | Compare pack units |
| Equipment parts / service | Flat + parts | Allocate to contracts |
FAQ
Common questions
Yes. Upload PDFs, scans, or photos; CostBeacon extracts line-item costs from each file.
No. CostBeacon works from uploaded supplier invoices. QuickBooks Online sync is optional when you want it.
Upload a few weeks of recurring chemical and paper invoices for your top vendors. That is usually enough history to flag the next move.
Browse industries
Same product. Different buying rhythm.
Catch supplier cost moves before they become your new normal
CostBeacon turns supplier invoices into line-item history and price-change alerts for cleaning teams.