Upload in bulk or one at a time
PDFs, photos, and scans—processing usually finishes in under a minute per invoice.
Product
Messy bills. Clear price alerts.
Upload an invoice, extract every line item, and see which costs moved — before margin takes the hit. CostBeacon (often searched as Cost Beacon) is invoice-first supplier price tracking built for busy operators.
Invoice fields
What CostBeacon tracks from every invoice
Every useful alert starts with clean line-item data. CostBeacon extracts the fields operators need to understand what changed and why it matters.
| Field | Why it matters |
|---|---|
| Supplier | See which vendors are creating cost pressure |
| Invoice date | Build a timeline of price movement |
| Product description | Match recurring items across invoices |
| Quantity | Understand volume impact |
| Unit of measure | Normalize cases, kg, lb, units, and boxes |
| Unit cost | Detect true price changes |
| Fees and freight | Catch hidden charges |
| Discounts | See when discounts disappear |
Workflow
From invoice upload to cost review
Upload invoices
Add PDFs, scans, and invoice photos from the vendors you already buy from.
Extract line items
Turn messy invoice layouts into structured vendor, product, quantity, and unit-cost data.
Match recurring products
Group repeated line items so the same product can be tracked across invoices.
Track product cost history
See how unit costs move over time instead of relying on memory or scattered files.
Alert on price changes
Review increases with the invoice evidence attached.
Compare vendors
Find which vendors are creating the most cost pressure.
Connect QuickBooks Online optionally
Push processed bills and PDF attachments when you want accounting sync.
See it in action
Click a workflow to view the screen and what it does.
Spot margin pressure early
Charts and KPIs summarize spend and risk for any date range you choose.
Follow unit costs over time
Recurring line items roll up so you can negotiate with data, not memory.
Compare vendors side by side
See which vendors are creeping up and jump straight to supporting invoices.
Start catching price changes today
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