Source details
Supplier, invoice date, fees, freight, and discounts.
Supplier price tracking
Supplier price tracking software that reads your invoices
CostBeacon extracts invoice line items, tracks product costs over time, and alerts you when supplier prices change.
The problem
Why supplier price changes get missed
Small cost changes hide inside PDFs, scans, fees, and changing units of measure. When teams only check invoice totals, product-level price movement slips through until margins are already squeezed.
How it works
How CostBeacon works
Upload invoices
Add supplier bills as PDFs, scans, or photos.
Extract line items
Capture products, quantities, unit costs, fees, discounts, suppliers, and dates.
Review alerts
See product cost history, supplier pressure, and price-change alerts backed by invoices.
Invoice extraction
What gets extracted from invoices
CostBeacon pulls the fields that explain what changed, then connects them to product history and supplier review.
Supplier invoice
June 13
Supplier
Recurring vendor
Item
Qty
Unit
Cost
Case A
12
case
$47.20
Product identity
Descriptions, recurring items, quantities, and units of measure.
Cost movement
Unit costs, invoice-backed price changes, and product cost history.
MatchRecurring product lines
CompareCurrent cost vs history
AlertSupplier changes to review
Manual vs automated
Spreadsheet tracking vs CostBeacon
| Spreadsheet tracking | CostBeacon |
|---|---|
| Manual PDF review and data entry | Upload invoices and extract line items automatically |
| Hard to normalize units and recurring products | Track product history across repeated supplier invoices |
| Alerts depend on someone checking the sheet | Price-change alerts surface movement for review |
| Evidence is scattered across folders and files | Alerts stay tied to the source invoice |
QuickBooks
QuickBooks Online optional sync
CostBeacon works on its own with uploaded invoices. If you use QuickBooks Online, you can optionally connect it to push bills and PDF attachments after processing.
FAQ
Supplier price tracking FAQ
What is supplier price tracking software?
It is software that tracks what suppliers charge for products over time so teams can see price increases, cost creep, and margin pressure earlier.
Can CostBeacon track prices from PDFs and photos?
Yes. CostBeacon processes supplier PDFs, scans, images, and invoice files uploaded by your team.
Does CostBeacon replace accounting software?
No. CostBeacon focuses on invoice extraction, product cost history, supplier alerts, and margin visibility. Accounting software remains your system for books and payments.
Can I use CostBeacon without QuickBooks?
Yes. QuickBooks Online sync is optional.
How do price-change alerts work?
CostBeacon compares extracted product costs against invoice history and surfaces movements that need review.
Who should use CostBeacon?
Operators and teams that buy from recurring suppliers and need clearer product costs, supplier reviews, and margin protection.
Stop tracking supplier prices manually
Upload an invoice and see how CostBeacon turns supplier bills into product cost history and price-change alerts.
Upload an invoice free